Files your colleagues email you open without waiting for your yes
For everyone who works with an AI employee
Part of Your AI employee watches for the emails you choose
When a colleague emails you a file from your company's own Google Workspace address, your AI employee opens it right away and works with it, without asking you to approve the file first.
Why it matters
Most files from inside your company are quotes, drawings and reports you want handled at once. A question for each of them slowed every request down and filled your chat with approvals nobody needed.
- Before
- A file a colleague emailed you could wait for your approval as if a stranger had sent it, so your AI employee asked you before it read a quote or a report.
- Now
- Files colleagues email you from your company's Google Workspace address open at once, while files from anyone outside your company still ask you first.
What you get
- Opens at once: a file a colleague emails you from your company's own Google Workspace address is read right away, as the whole file or as its text.
- Links stay ready to open: links in a colleague's email and in the text of the attached file stay clickable for you.
- Outside senders still ask first: a file from anyone outside your company still waits for your approval before your AI employee reads it.
- Some file types never open: web pages, archives and programs attached to an email are not opened, whoever sends them.
- Your main company address: colleagues on the same email domain as the inbox connected to your AI employee are covered. Files from your company's other domains, group and calendar emails and automatic notices still ask first.
How to use it
Nothing to switch on: it works in every Google Workspace inbox connected to an AI employee, whenever it reads a file a colleague emailed you.
Part of: Your AI employee watches for the emails you choose
Connect your Gmail, then name the people, clients or shared addresses that matter. Each matching email reaches your chat within minutes, handled your way.
More updates to this feature
- Forwarded emails show formatted text and working linksFixedFor sales teams, managers and business owners
- Admins see Google connected only for AI employees that use itFixedFor admins and business owners
- Google shows as connected when your AI employee already uses itFixedFor everyone
- A busy Gmail inbox is not mistaken for a disconnected oneFixedFor everyone